Planning a Recognition Event

Planning a recognition event requires creativity, time management, and acute attention to detail.

Brainstorm with the event coordinators in your organization to prepare a pre-event checklist. Include the details of the task, responsibilities, appropriate contact person, and the deadline.

Task

Contact Person

Responsibilities

Deadline

1.

 

 

 

2.

 

 

 

3.

 

 

 

You can also use the checklist below to help you get started:

  • Set Event Date
  • Determine Location
  • Send Invitations
  • Determine Final Guest Count
  • Identify Award Recipients
  • Choose Award(s)
  • Set Budget
  • Choose Theme
  • Notify Presenters
  • Notify Award Winners

Click here to download a Sample Pre-Event Checklist.

The requirements for your recognition event will vary depending on the type of recognition program, including day-to-day, formal, and informal. Formal recognition programs often involve a structured nomination process and include an awards ceremony where employees receive recognition in a formal setting. When planning a formal recognition event, consider the following questions: 

  • Who should present? The highest-ranking manager who personally knows the employee and their accomplishments.  
  • What should I say? Know exactly what is being recognized. What contribution has this employee made to the company?

Do not mix good comments with bad, focus on the very best things.

  • Explain the symbolism behind the award. Explain how it relates to the company goals and values.
  • Ask others to prepare comments.
  • Ask the recipient to make comments.
Close by sincerely thanking the recipient.
24902 reads |